BiggerBite Privacy Policy
Last Updated: Sep 29, 2026
BiggerBite LLC (“BiggerBite,” “we,” “us,” or “our”) respects the privacy of individuals who visit our website, interact with our landing pages, receive invitations or communications through our platform, RSVP to gatherings, complete surveys, or otherwise interact with services operated by BiggerBite.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information in connection with:
our public website;
client and prospect inquiries;
invitation and RSVP pages;
event and gathering landing pages;
guest registration and check-in;
surveys and feedback;
email invitations, reminders, confirmations, follow-ups, and related communications;
reporting and relationship-management activities; and
other BiggerBite websites, applications, tools, and services that link to this Privacy Policy
(collectively, the “Services”).
1. Our Role
BiggerBite provides relationship, gathering, event, and related operational services to organizations and other clients (“Clients”).
Depending on the context, BiggerBite may process personal information:
for our own purposes, such as when you visit our public website, contact us directly, request information about BiggerBite, or subscribe to communications from us; or
on behalf of a Client, such as when we send you an invitation, operate an RSVP page, host a gathering landing page, collect survey responses, manage attendance, or support follow-up activity for that Client.
When BiggerBite processes information on behalf of a Client, that Client generally determines the purpose of the gathering, who is invited, how guest information is used, and what follow-up occurs.
If your interaction with BiggerBite relates to a gathering, invitation, or program operated for a Client, questions concerning the Client’s independent use of your information may need to be directed to that Client.
2. Information We Collect
We may collect the following categories of information.
A. Information You Provide Directly to BiggerBite
When you contact us, request information, submit an inquiry, or otherwise interact directly with BiggerBite, we may collect information such as:
name;
business email address;
telephone number;
company or organization;
job title or role;
information about your goals, audience, gathering, event, or timing;
messages and correspondence; and
other information you choose to provide.
B. Invitation and Guest Information
When BiggerBite operates a gathering or experience for a Client, we may receive or collect information such as:
guest name;
email address;
company or organization;
job title or role;
invitation status;
RSVP status;
party size;
attendance status;
check-in information;
invitation and reminder history;
guest notes;
relationship or follow-up information; and
other information provided by the Client or guest.
Some guest information may be provided to BiggerBite directly by the Client before we communicate with the guest.
C. RSVP and Registration Information
When you respond to an invitation or registration page, we may collect the information requested for that particular gathering.
Depending on the gathering, this may include:
whether you plan to attend;
number of attendees;
guest names;
contact information;
scheduling or attendance information;
dietary preferences or restrictions;
accessibility-related requests;
seating or participation preferences; and
other information reasonably needed to operate the gathering.
Please provide only information reasonably necessary for the gathering.
D. Surveys and Feedback
BiggerBite may operate post-event surveys, relationship surveys, or other feedback tools on behalf of Clients.
Survey responses may include ratings, comments, preferences, opinions, or other feedback.
Where a survey is clearly identified as anonymous, BiggerBite will not intentionally associate the survey response with the respondent’s guest record.
However, no online system can guarantee absolute anonymity where information voluntarily entered into a response may itself identify the respondent.
Where a survey is not identified as anonymous, responses may be associated with a guest or participant record.
E. Email and Communication Information
When BiggerBite sends invitations, reminders, confirmations, updates, follow-ups, surveys, or other communications, we may process information associated with those communications, including:
recipient email address;
message type;
time sent;
sending status;
delivery status;
bounce, failure, delay, complaint, or suppression information;
unsubscribe or communication-preference status;
response status;
where enabled and legally permissible, email-open events, link-click events, associated timestamps, and related technical engagement information; and
other operational information reasonably necessary to administer, secure, troubleshoot, measure, or report on communications.
We may receive this information from our email-delivery and infrastructure providers and may associate it with the applicable guest, invitation, event, message, or Client account where reasonably necessary to provide the Services.
Email-open information is approximate and may not reflect an intentional human action. For example, some email applications, privacy features, security tools, image proxies, or automated systems may load tracking images or inspect links automatically, while other systems may block them. As a result, an open event does not necessarily mean that a recipient personally opened or read an email, and the absence of an open event does not necessarily mean that the email was not viewed.
We may use communication and engagement information to deliver and administer communications, troubleshoot delivery, maintain suppression and preference lists, operate gatherings, support authorized follow-up, measure communication effectiveness, improve the Services, protect against abuse, and provide relevant operational and engagement reporting to the applicable Client.
F. Landing Page and Website Activity
When you visit the BiggerBite website or a BiggerBite-hosted event, invitation, RSVP, survey, or landing page, we may automatically receive technical information such as:
IP address;
browser type and version;
operating system;
device type;
referring page;
pages viewed;
timestamps;
session information;
error and performance information;
approximate location derived from IP address; and
page-view or interaction information.
We may use aggregate page-view and engagement information to understand whether invitation and landing pages are functioning as expected and to provide relevant reporting to Clients.
Event engagement information. When you use a personal invitation link, we record operational event activity for that invitation, such as when the invitation and any reminders were sent, when you first and last opened your RSVP page and how many times, your RSVP and any changes to it, party size, dietary and note fields you submit, invitation or interest requests, when you open or submit a survey sent to you (unless the survey is anonymous), messages exchanged with the host, and check-in. This activity is linked to your invitation and is used to operate and secure the gathering; it does not require analytics cookies.
The Client hosting the gathering, and the members of its team with access to that gathering, can see this engagement information for their own gatherings only. It is not shared across Clients and is not combined with browsing on other websites.
On public event landing pages, page views and a first-party visitor identifier are recorded only if you allow analytics cookies, and are used to show hosts total views and approximate unique visitors. For invitation, reminder, and host messages, our email provider may report whether an email was delivered, opened, or a link in it was clicked, as described in the Email Delivery and Tracking section below; open reports are approximate. We do not use advertising pixels, retargeting, device fingerprinting, or cross-site tracking.
Event engagement information is kept with the gathering's records, including after the gathering is completed or archived, so hosts can report on it, and is handled in line with the retention section of this Policy and our agreement with the Client.
G. Information from Clients and Other Third Parties
Clients may provide BiggerBite with guest lists, contact information, relationship information, invitation lists, and related information needed to operate a gathering or program.
We may also receive information from service providers, integration providers, email providers, event partners, or other authorized sources in connection with providing the Services.
3. How We Use Personal Information
We may use personal information to:
operate and provide the Services;
respond to inquiries;
plan and administer gatherings;
create and host invitation, RSVP, survey, and landing pages;
send invitations;
send reminders and event updates;
send RSVP confirmations;
manage guest lists and attendance;
support check-in;
communicate changes or important gathering information;
collect and analyze surveys and feedback;
provide reports and relationship summaries to Clients;
support authorized Client follow-up;
provide customer support;
manage email delivery and suppression lists;
troubleshoot technical or delivery issues;
protect the security and integrity of the Services;
prevent misuse, fraud, or unauthorized activity;
improve our website, tools, communications, and services;
maintain business and operational records;
enforce agreements;
comply with legal obligations;
establish, exercise, or defend legal rights; and
protect the rights, property, safety, and security of BiggerBite, our Clients, guests, and others.
4. Event and Transactional Communications
If you are invited to or participate in a gathering operated through BiggerBite, we may send communications reasonably related to that gathering or your participation.
These may include:
invitations;
RSVP confirmations;
reminders;
date, time, or location changes;
logistical information;
cancellation notices;
post-event surveys;
follow-up communications reasonably related to the gathering; and
other operational communications necessary to administer the experience.
These communications are different from general promotional marketing communications.
Opting out of promotional communications may not prevent you from receiving communications that are reasonably necessary to administer a gathering you have been invited to or registered for.
5. Marketing Communications
BiggerBite may send marketing or promotional communications where permitted by applicable law.
You may opt out of promotional email communications at any time by using the unsubscribe link provided in the message or by contacting us.
We may retain limited information, such as an email address on a suppression list, as necessary to honor an unsubscribe request.
A Client may separately communicate with you under its own policies and practices. Unsubscribing from BiggerBite marketing does not necessarily unsubscribe you from communications independently sent by a Client.
6. How We Disclose Personal Information
We may disclose personal information in the following circumstances.
A. Clients
When BiggerBite operates a gathering or program for a Client, information related to that program may be made available to that Client.
This may include:
invitation status;
RSVP status;
attendance;
check-in information;
survey responses where applicable;
communication and engagement information, which may include delivery status, email-open events, link-click events, RSVP-page activity, response activity, and related timestamps or counts where available;
follow-up notes;
reports; and
other information related to the Client’s program.
Anonymous survey responses will not intentionally be linked to an individual respondent in Client reporting where the survey was expressly presented as anonymous.
Clients may use such information for their own event administration, relationship management, follow-up, reporting, or other purposes permitted under their agreement with BiggerBite and applicable law. A Client’s independent use of information is subject to that Client’s own legal obligations and privacy practices.
B. Service Providers
We may use service providers that help us operate the Services, including providers of:
website hosting;
application infrastructure;
cloud hosting;
database services;
transactional email delivery;
analytics;
security;
monitoring;
customer support;
file storage; and
software development or infrastructure services.
These providers may process information on our behalf to the extent reasonably necessary to provide their services to BiggerBite.
Email-delivery and communication-infrastructure providers may process recipient addresses, message content, delivery information, bounce or failure information, link-click information, email-open events, technical metadata, and related communication records to the extent necessary to transmit, secure, monitor, troubleshoot, or report on communications.
C. Event and Operational Partners
Where reasonably necessary to operate a gathering, information may be disclosed to authorized event or operational partners, such as venues, hospitality providers, vendors, or other service providers.
We seek to limit such information to what is reasonably necessary for the applicable purpose.
D. Legal and Safety Purposes
We may disclose information where we reasonably believe disclosure is necessary to:
comply with applicable law, regulation, subpoena, court order, or lawful governmental request;
enforce our agreements or policies;
investigate suspected fraud, misuse, or illegal activity;
protect the security or integrity of our systems;
protect the rights, property, or safety of BiggerBite, our Clients, guests, users, or others; or
establish, exercise, or defend legal claims.
E. Business Transactions
If BiggerBite is involved in a merger, acquisition, financing, restructuring, sale of assets, bankruptcy, or similar transaction, information may be disclosed or transferred in connection with that transaction, subject to applicable law.
7. Sale, Sharing, and Advertising
BiggerBite does not sell personal information for monetary consideration.
BiggerBite does not use guest or Client-provided information for third-party behavioral advertising.
We do not use RSVP responses, survey responses, guest lists, attendance information, or Client relationship information to build advertising profiles for unrelated third parties.
If our practices materially change, we will update this Privacy Policy and provide any legally required choices.
8. Cookies and Similar Technologies
BiggerBite may use cookies, local storage, session technologies, pixels, and similar technologies to:
operate our website and hosted pages;
maintain authenticated sessions;
remember preferences;
secure our systems;
support invitation and RSVP functionality;
understand page and system performance;
troubleshoot errors; and
measure website or landing-page usage.
Where optional analytics or functional technologies are used, you may have choices concerning their use.
Please review our Cookie Policy and available cookie-preference controls for additional information.
9. Email Delivery and Tracking
Our email systems and service providers may process technical information necessary to send and deliver email communications, such as delivery status, bounce information, timestamps, unsubscribe status, and similar operational information.
Where enabled and permissible, we may also receive limited information concerning interaction with an email or links contained in the message.
We use this information to:
confirm or troubleshoot message delivery;
administer invitations and reminders;
maintain unsubscribe and suppression records;
improve communications;
understand participation in a Client program; and
provide relevant operational reporting.
We do not use email engagement information to create unrelated third-party advertising profiles.
10. Data Retention
We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy.
We may retain communication-delivery and engagement records, including delivery, bounce, failure, open, click, suppression, complaint, and related timestamps or counts, for as long as reasonably necessary to provide the Services, support Client reporting and event history, maintain communication preferences and suppression records, troubleshoot technical issues, protect the Services, comply with legal obligations, resolve disputes, enforce agreements, or otherwise serve legitimate operational purposes. Retention periods may vary depending on the nature of the record, the applicable Client relationship, legal requirements, and operational needs.
Retention periods may vary based on:
the type of information;
the applicable Client engagement;
operational needs;
reporting requirements;
follow-up activity;
contractual requirements;
dispute resolution;
security needs; and
applicable law.
Information associated with a Client program may be retained according to the applicable Client agreement or instructions.
We may retain information for longer where reasonably necessary to comply with law, maintain security records, resolve disputes, enforce agreements, or establish or defend legal claims.
We may retain aggregated or de-identified information that no longer reasonably identifies an individual.
11. Data Security
BiggerBite uses administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
These measures may include:
role-based access controls;
account authentication;
access scoped to applicable Clients or gatherings;
technical monitoring;
infrastructure safeguards;
vendor controls; and
other measures appropriate to the nature of the information.
No Internet transmission, email system, software platform, network, or storage environment can be guaranteed to be completely secure.
12. Data Minimization
We seek to collect and process information reasonably necessary to provide and improve the Services.
Clients, guests, and users should avoid submitting sensitive or unnecessary information unless it is reasonably required for the relevant gathering or service.
13. Sensitive Information
Certain gathering-related information, such as dietary restrictions or accessibility requests, may reveal information that is considered sensitive under some privacy laws.
We use such information only as reasonably necessary to administer the relevant gathering or fulfill the applicable request, unless another use is disclosed or permitted by law.
Please do not provide sensitive information that is not necessary for your participation.
14. Your Privacy Choices
Depending on the context and applicable law, you may be able to:
decline to provide optional information;
unsubscribe from promotional emails;
adjust optional cookie preferences;
request access to certain personal information;
request correction of inaccurate information;
request deletion of certain information;
request a copy of certain personal information; or
exercise other privacy rights provided by applicable law.
These rights may be subject to exceptions.
15. Requests Relating to Client Programs
If BiggerBite processes your information solely on behalf of a Client, that Client may be responsible for responding to certain privacy requests.
If you submit such a request directly to BiggerBite, we may:
respond where appropriate;
direct you to the applicable Client; or
assist the Client in responding to your request.
16. California and Other U.S. State Privacy Rights
Residents of certain U.S. states may have additional rights under applicable privacy laws.
Where applicable, these may include rights to:
know or access personal information;
request deletion;
request correction;
receive a portable copy of certain information;
opt out of certain sales or sharing of personal information;
opt out of certain targeted advertising;
limit certain uses of sensitive personal information; and
exercise applicable rights without unlawful discrimination.
BiggerBite will honor applicable rights to the extent required by law.
Nothing in this Privacy Policy is intended to grant rights that do not otherwise apply under applicable law.
To submit a privacy request, contact us at hi@biggerbite.io.
We may take reasonable steps to verify your identity and authority before fulfilling a request.
17. Children’s Privacy
BiggerBite’s website and Services are primarily intended for adults and business-related activities.
We do not knowingly collect personal information directly from children under 13 through our public website without appropriate authorization.
Some Client gatherings may include families or minors. Where a Client asks BiggerBite to process information concerning a minor in connection with a gathering, the Client is responsible for ensuring that the collection and use of that information is appropriate and legally authorized.
If you believe information concerning a child has been submitted improperly, contact us.
18. Third-Party Websites and Services
Our website, invitations, landing pages, emails, or Services may contain links to third-party websites or services.
BiggerBite does not control the independent privacy practices of those third parties.
Information you provide directly to a third party is governed by that third party’s privacy practices.
19. International Processing
BiggerBite and its service providers may process information in the United States and other jurisdictions in which they operate.
Where required by applicable law, appropriate safeguards may be used for transfers of personal information across jurisdictions.
20. Do Not Track and Global Privacy Signals
Some browsers provide “Do Not Track” or other privacy preference signals.
Where applicable law requires BiggerBite to recognize a legally valid browser-based opt-out preference signal, including Global Privacy Control, BiggerBite will do so with respect to processing to which that signal legally applies.
Because BiggerBite does not currently sell personal information for monetary consideration or use guest information for third-party behavioral advertising, some opt-out signals may have limited applicability to our Services.
21. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in:
our Services;
our business practices;
our technology;
legal requirements; or
other circumstances.
When we update the Privacy Policy, we will revise the “Last Updated” date above.
Where required by law or where we determine that a change is material, we may provide additional notice.
22. Contact Us
Questions about this Privacy Policy or requests concerning your personal information may be sent to:
BiggerBite LLC
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